Project Portfolio Manager | f/m/d

About Us
ERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, is delivering integrated IT and business services to international markets. Our expertise lies in providing advanced IT services, with a focus on modern, business-driven technology solutions. On the business side, we also support the Group in various end-to-end insurance processes, including finance, operations, and underwriting. With offices in Warsaw and Gdansk, and strong global partnerships, we foster a dynamic, multicultural environment that promotes diversity and international opportunities.

How you will get the job done
• managing and continuously enhancing project and product portfolio management practices, governance and reporting across a designated organizational area
• preparing portfolio reports, dashboards and management presentations for various leadership forums to support transparency and decision-making through data-driven insights
• monitoring project status, risks, issues, dependencies, milestones and overall portfolio health indicators
• supporting portfolio financial management activities, including budget tracking, forecasting and analysis of portfolio spending trends
• monitoring portfolio investment data and helping identify financial risks, optimization opportunities and areas requiring management attention
• collaborating with project managers, product managers and business stakeholders to drive portfolio transparency and delivery excellence
• aligning portfolio management processes, reporting standards and governance requirements with central portfolio management teams
• maintaining and developing portfolio communication channels, SharePoint sites, workspaces and knowledge repositories
• coordinating and facilitating management meetings, community events, best-practice sessions, town halls and other portfolio communication activities
• supporting workforce planning, resource management, capacity monitoring and sourcing-related activities across the portfolio
• monitoring workforce-related KPIs, utilization, sourcing mix and resource allocation trends, providing insights and recommendations to management
• partnering with HR, managers and other stakeholders on workforce governance, organizational changes and talent-related initiatives
• identifying opportunities to simplify, standardize and optimize portfolio management and workforce management processes
Skills and experience you will need
• fluency in Business English
• at least 5 years of experience in portfolio, program, project management, PMO or similar governance functions
• experience working with project and portfolio management tools (e.g., Clarity, Jira, Azure DevOps, Planview or similar)
• knowledge of project, program and portfolio management methodologies, frameworks and best practices
• hands-on experience in portfolio reporting, governance and management support functions
• excellent stakeholder management and communication skills, including cooperation with senior leadership
• strong analytical skills with the ability to translate data into meaningful insights and recommendations
• high attention to detail and commitment to data quality
• proactive, self-organized and solution-oriented attitude
• continuous improvement mindset and willingness to challenge existing processes
• ability to work in an international and matrix-driven environment

Nice to have
• experience in workforce planning, capacity management or resource management
• experience with reporting automation, dashboards and data visualization solutions
Perks & Benefits
Let's be healthy
Medical package, sports card, and numerous sports sections – these are some of the benefits that help our employees stay in good shape.
Let's be balanced
Work-life balance is a key aspect of a healthy workplace. We offer our employees flexible working hours, a confidential employee assistant program, as well as the possibility of remote working. However, staying at home with our in-office gaming room and dog-friendly office in Warsaw won’t be easy.
Let's be smart
We organize numerous workshops and training courses. Thanks to hackathons and meetups, our specialists share their expertise with others. Additionally, we have a wide range of digital learning platforms and language courses.
Let's be responsible
Each year, we participate in several CSR activities, during which, together with our colleagues, we do our best to create a better future.
Let's be fun
Company-wide bike races and soccer matches, film marathons in our cinema room or other engaging team-building activities – we got it covered!
Let's be diverse
Every team member is valued, regardless of gender, nationality, religious beliefs, disability, age, and sexual orientation or identity. Your qualifications, experience, and mindset are our greatest benefit!